LEI Financial Records Small Events from May 2022
Please complete within 2 weeks of the event. 
Venue: 
	Date: 	Organiser: 	

INCOME
	Entry 
Fee	Category	Amount	
Senior	£5.00	Seniors		
Student	£2.50	Full time students		
Rest	£1.50	Non BOF seniors on Short Course & juniors		
	£1.00	Dibber Hire* 
Dibber hire only applies if more than two controls (plus start & finish).		
Other fees		Car Parking		
		Total Income  (A)		

Less
EXPENSES eg car parking, travel telephone and materials purchased (attach receipts if available) 	Amount	

		
Total Expenses (B)		

ADD 
MY DONATION I include my gift aided voluntary donation
	miles	Rate (£)	amount	
Donation (C)		0.12		

Amount transferred to LEI                      (A) Less (B) Plus (C)		

 …………………………………. (event organiser)
List all Helpers if not in the results ……………………………...…

Please send (e-mail) this form whether or not there is any surplus to the address below. Enclose the surplus preferably as an internet payment into the Club’s bank account 09-01-54 74893286 or a cheque payable to "Leicestershire Orienteering Club". Simon Ford, LEI Treasurer, 0116 2599448 si.ford1943@btinternet.com address in Lei news.

Notes see next page
Notes
Income
It's unusual to balance exactly so just put down the cash taken, make an estimate of dibber hire income.
Expenses
Usually club members claim 30p per mile net.  However we use a complicated system as we have to meet the tax regulations to get 4p per mile in gift aid.  All the little bits add up to £1,000 a year.

You need to claim at 45p per mile and make a voluntary donation of 15p per mile and record both of these on the sheet. So effectively you are claiming 30p per mile.
Sample form
INCOME
	Entry 
Fee	Category	Amount	
Senior	£4.50	Seniors	60.50	
Student	£2.50	Full time students	2.50	
Rest	£1.50	Non BOF seniors on Short Course & juniors	9.00	
	£1.00	Dibber Hire* 
Dibber hire only applies if more than two controls (plus start & finish).	3.00	
Other fees		Car Parking	0	
		Total Income  (A)	75.00	
Less
EXPENSES eg car parking, travel telephone and materials purchased (attach receipts if available) 	Amount	
50 miles at 45p per mile	22.50	
Total Expenses (B)	22.50	

ADD 
MY DONATION I include my gift aided voluntary donation
	miles	Rate (£)	amount	
Donation (C)	50	0.12	6.00	

Amount transferred to LEI                      A Less B Plus C 	£58.50	

75.00 -  22.50 + 6.00  =£58.50
You can make your donation separately and make two payments to the club.

Levy Minor Events Co-ordinator sends competitor numbers from the results into BOF. The levy is £1.50 per head (junior 50p) and this is paid to BOF by the Treasurer.